Executive - Administrative & Facility

Job Descriptions

  • Administrative support
    - Maintaining office files, records, and documentation in an organized manner. Handling incoming and outgoing communications phone calls and daily administrative work supporting Personal Assist.
  • Facility Management
    - Overseeing the maintenance and cleanliness of office facilities, including workspaces, common areas, and amenities.
    - Coordinating facility repairs, maintenance, and improvements with internal staff and external vendors.
    - Contributing to planning initiatives and organizational goals related to office administration and facility management.
  • Communication & Coordination
    - Collaborating with vendors, contractors, and service providers to ensure timely delivery of goods and services.
    - Serving as a point of contact for inquiries, requests, and issues related to office administration and facility management.
  • Resource Management
    - Monitoring and controlling facility-related expenses, budgets, and expenditures to optimize cost efficiency.
  • Perform other ad-hoc tasks as assigned.

Role Requirements

  • Diploma in Business Studies/Administration/Facility Management/Hospitality or equivalent.
  • 1-2 years in related field.
  • Relevant certifications or courses in office administration, facility management, project management, or related areas can be advantageous.
  • Proficiency in office software, attention to details, problem-solving skills to address issues related to office operations and facility management.
  • Knowledgeable in relevant regulations and best practices in office administration and facility management
  • Excellent communication and problem-solving capabilities. Adaptability, ethical conduct and commitment to continuous improvement
  • Must be able to work in fast-paced environment and minimal supervision.