Duties & Responsibilities
1. Purchase Order Management:
- Create, issue, and track purchase orders for maintenance supplies.
- Collaborate with vendors to obtain quotes and negotiate pricing.
- Ensure timely delivery of ordered items and follow up on backorders.

2. Inventory Control:
- Maintain accurate inventory records for all maintenance supplies and equipment.
- Conduct regular inventory audits to ensure stock levels are adequate.
- Implement inventory management best practices to minimize waste and reduce costs.

3. Data Management:
- Update and maintain databases related to inventory and purchase orders.
- Generate reports on inventory levels, purchase order status, and expenditures.

4. Communication and Coordination:
- Act as a liaison between the maintenance team and suppliers.
- Coordinate with internal departments to forecast supply needs and align purchasing strategies.

5. Compliance and Safety:
- Ensure compliance with company policies and procedures regarding purchasing and inventory management.
- Assist in maintaining safety standards related to the storage and handling of materials.

Job Requirements
1. Education:
- Diploma or equivalent in business administration or related field preferred.

2. Experience:
- Previous experience in administrative roles, preferably in maintenance or facilities management.
- Familiarity with inventory management software and procurement processes.

3. Skills:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and inventory management systems.

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