Role Responsibilities
Invoice Processing:
- Oversee to ensure that all incoming invoices are reviewed and accurately
entered into the accounting system for payment processing; includes verifying
the accuracy of invoice details such as pricing, quantity, and terms, and
resolving any discrepancies or issues with vendors.
Payment Processing:
- Managing the payment process which includes scheduling and executing payments
to vendors in a timely manner, whether through electronic transfers or other
payment methods.
- Ensuring payments are processed in compliance with company policies and
procedures and maintaining accurate records of all payments made.
Vendor Management:
- Building and maintaining strong relationships with vendors, managing vendor
inquiries, resolving disputes, and handling any issues related to vendor
payments.
Financial Reconciliation:
- Reconciling accounts payable records with external and internal vendor
statements, resolving any discrepancies or outstanding items, and ensuring that
the accounts payable ledger is accurate and up-to-date.
- Working closely with the accounting teammates to ensure that all financial
records are properly maintained and reported.
Process Improvement:
- Continuously reviewing and improving the accounts payable processes and
procedures to optimize efficiency, accuracy, and effectiveness.
- Identifying opportunities for automation, implementing best practices, and
ensuring compliance with internal controls and company policies.
Team Management:
- Leading and managing the accounts payable team, including training and
performance evaluation of staff.
- Providing coaching and guidance to team members, setting performance goals,
and fostering a positive and collaborative work environment.
Financial Analysis:
- Providing financial analysis and reporting related to accounts payable such
as aging reports, cash flow projections for weekly payment, and other financial
metrics.
- Assisting with month-end and year-end closing processes and providing support
for audits or other financial reviews.
Fixed Asset Management:
- Responsible to create and maintain FA register to ensure all CAPEX and
depreciation are recorded according to approved financial reporting standard.
Others duties:
- Assist in treasury function, group reporting function and tax computation as
assigned by superior.